Netherlands invoice requirements: what a Dutch invoice must show

The Belastingdienst lists the fields every invoice must include. Invoices to foreign customers need extra notes, and the right payment details decide how fast they are paid.

Alexia M.Comparisons and market guides editor

Published: 12 August 2026
Reading time: 1 min read

"Netherlands invoice requirements" is one of Google's top suggestions after "Netherlands invoice". Dutch customers' accounts payable teams reject invoices that miss fields, which delays payment.

The fields

Field	Notes
Invoice number	Unique, sequential
Invoice date
Supplier's name, address and btw-id
Customer's name and address
Date of supply
Description and quantity
Price excluding VAT
VAT rate and VAT amount
Total

Extra fields by case

Reverse charge to EU business: customer's VAT ID and "btw verlegd".
Exports outside the EU: note the zero rate or that the service is not taxed in the Netherlands.
KOR small business scheme: note that VAT is not charged.
Invoice in another currency: Dutch VAT shown in euros too.

Timing and records

Issue invoices by the 15th of the month after the supply. Keep them for seven years.

Payment details

Put the IBAN for EU customers, USD details for US customers and GBP details for UK customers. Each pays on its own rail, faster and without fees deducted on the way.

Paying into the Netherlands: the local rail

What	Detail
Local rail	SEPA Instant Credit Transfer
Run by	European Payments Council scheme, run by each bank; Dutch banks send nearly all domestic transfers instantly
Settlement	Under ten seconds, 24/7
Published fee	By the EU Instant Payments Regulation, no more than the bank charges for a standard SEPA transfer

Source: European Payments Council: SEPA Instant Credit Transfer. Checked when this guide was last updated; the scheme's own page has the current figures.

Where Rivet fits

Rivet gives Dutch companies EUR and GBP details on Growth and USD on every plan, and Rivet's invoicing puts those details on each invoice and tracks payment. Rivet is not a bank; regulated partner institutions hold the funds. See how to invoice international clients.

Questions people ask

What must a Dutch invoice include?

The fields on the Belastingdienst's list: number, date, supplier and customer details, btw-id, supply date, description, quantity, price excluding VAT, VAT rate and amount, and total.

When must I send the invoice?

By the 15th day of the month after the month of supply.

Can I invoice in dollars?

Yes. If Dutch VAT applies, show the VAT amount in euros too.

What about small businesses using the KOR?

Businesses under the small business scheme do not charge VAT and state that on the invoice.

Sources

Written by

Alexia M.

Comparisons and market guides editor

Alexia compares the accounts, cards and payment tools companies weigh before they switch, and writes Rivet's market guides for founders in a specific country. Prices in Alexia's comparisons come from each provider's own pricing page on the date given in the article, rules come from the regulator or tax authority that sets them, and every source is listed at the end.